Travel GHRSample data

Prepared by Travel GHR for ASCA

Expense console

Every cost, every receipt, cost per attendee.

Board copy · Printed Nov 2, 2026 · Travel GHR · nicci@travelghr.com · +1-618-954-7979 · Sample data

Sample expenses for demonstration. Not real ASCA financials.

Open Report Center

Sample Flagship Clinic 2026

Report for Jen

Cost per attendee

$262

Down 29% vs prior year

Total event cost

$262,000

1,000 attendees

Attrition paid

$0

$24,000 avoided

Rebate returned to ASCA

$9,200

Receipts filed

8 of 9

1 missing

Cost per attendee by event

  • Sample Flagship Clinic 2025

    900 attendees · $333,000 · $370 each

    Attrition paid $24,000

  • Sample Flagship Clinic 2026

    1,000 attendees · $262,000 · $262 each

    Attrition paid $0

  • Sample Regional Clinic East 2026

    180 attendees · $24,800 · $138 each

    Attrition paid $0

  • Sample Regional Clinic Central 2026

    140 attendees · $25,100 · $179 each

    Attrition paid $2,600

Summary: Flagship 2025 $370 per attendee; Flagship 2026 $262 per attendee; Regional East 2026 $138 per attendee; Regional Central 2026 $179 per attendee.

Line items

  • General session meals

    F&B · Property A · Sep 19, 2026

    $96,000

    $96 per attendee

  • Breaks and receptions

    F&B · Property A · Sep 19, 2026

    $44,000

    $44 per attendee

  • Ballroom AV (outside vendor)

    AV · Sample AV Partners · Sep 17, 2026

    $38,000

    $38 per attendee

  • Staff and speaker rooms (comps applied)

    Rooms · Property A · Sep 19, 2026

    $36,000

    $36 per attendee

  • Airport shuttles

    Transport · Sample Coach Co. · Sep 20, 2026

    $20,000

    $20 per attendee

  • Email promotion

    Marketing · Sample Print Co. · Jun 10, 2026

    $12,000

    $12 per attendee

  • Breakout AV

    AV · Sample AV Partners · Sep 17, 2026

    $10,000

    $10 per attendeeMissing

  • Meta ads to past attendees

    Marketing · Meta · Jul 15, 2026

    $6,000

    $6 per attendee

  • Meeting space (waived with F&B)

    Venue · Property A · Aug 1, 2026

    $0

    $0 per attendee

As of Nov 2026 · Source: Sample for demonstration

Commission and rebate ledger

Disclosed commission

Open-book pricing

Every dollar a hotel pays Travel GHR is shown here and written into the contract.

Event and hotelCommission % CommissionRebate to ASCA Net to Travel GHR
Property ASample Flagship Clinic 2025None$0$0$0
Property ASample Flagship Clinic 20267%$21,500$9,200$12,300
Property BSample Regional Clinic East 20267%$1,100$0$1,100
Property CSample Regional Clinic Central 20267%$900$300$600
Total$23,500$9,500$14,000

Travel GHR charges ASCA no sourcing fee. Flagship 2025 predates Travel GHR, so it shows no commission.

As of Nov 2026 · Source: Sample for demonstration

Meta ads results

Spend
$6,000
Registrations attributed
140
Cost per registration
$42.86
Booking pace
2.4% → 3.6% / week

Requires tracking approved on ASCA's registration site.

Past event audit

Outside-the-block audit
Sample

Registration list matched to hotel guest list: 64 room nights found outside the block.

Potential attrition credit

$11,456

Exhibitor revenue

How much of each event exhibitors cover

  • Flagship 2025

    $134,800

    40% of $333,000 event cost

  • Flagship 2026

    $165,800

    63% of $262,000 event cost

  • Regional East 2026

    $24,000

    97% of $24,800 event cost

  • Regional Central 2026

    $16,400

    65% of $25,100 event cost

Summary: booth sales offset part of every event's cost. See the Exhibitors page for the full comparison.