Prepared by Travel GHR for ASCA
How we work
Open-book pricing and clear data ownership.
Board copy · Printed Nov 2, 2026 · Travel GHR · nicci@travelghr.com · +1-618-954-7979 · Sample data
What Travel GHR does
Source and negotiate
We compare hotels side by side and negotiate rates, space and protections for ASCA.
Protect the contracts
We read every clause, track every deadline, and lower the risk of attrition fees.
Track every cost
Every invoice, receipt and rebate in one place, with a clear cost per attendee.
Care for every attendee
Safe booking, emergency plans, access needs, visas and travel help.
How we get paid
Open book. Every source of income, in plain view.
- Service
- How Travel GHR is paid
- New hotel contracts
- Commission paid by the hotel, disclosed to ASCA. A rebate share is available to ASCA.
- Contract stewardship on existing agreements
- Flat fee, quoted per event.
- Cost tracking and reports
- Included.
- Attendee flights
- Per-ticket fee paid by the attendee.
- Travel insurance
- Commission from the insurer.
Fees confirmed in writing before any work begins.
Your data, your rules
- ASCA owns its data.
- Access is limited to named people.
- Attendee data is deleted after each event unless ASCA asks otherwise.
- Payment cards are never stored.
- International attendee data is handled under applicable privacy laws.
A low-risk first step
Option 1
Free contract and attrition review of one existing agreement
Send one signed hotel contract. We return a plain-English list of risks, deadlines and savings.
Option 2
Run one regional clinic as a pilot
We handle one smaller event end to end, so ASCA can judge the results before going further.
About Nicci
FounderNicci Grotefendt
Founder and lead event partner, Travel GHR
Years on the hotel side of the table taught me where the flexibility hides, which clauses bite, and how to protect a nonprofit before anything is signed.
Nicci founded Travel GHR after years in hotel general management, negotiating group contracts for the hotel. Today she sits on ASCA's side, using that inside view to lower risk and cost.
Bio placeholder. Nicci will supply the final version.
Key terms
Tap the i next to any term to see what it means.
- AttritionIf fewer rooms get booked than promised, ASCA may owe a fee; this is the share of the block ASCA must fill to avoid it.
- PickupThe share of the room block attendees have booked so far.
- Room blockThe set of rooms a hotel holds for ASCA attendees at the group rate.
- Cutoff dateThe date unbooked rooms in the block go back to the hotel for anyone to book.
- Review dateA date when ASCA can shrink the room block without penalty.
- Resell creditIf the hotel resells rooms ASCA released, those nights count toward ASCA's goal.
- Rate parityThe hotel promises not to sell the same rooms cheaper online than the group rate.
- Force majeureLets either side cancel without penalty for events beyond control; naming storms makes hurricanes clearly covered.
- F&B minimumThe least ASCA must spend on food and beverage, before service charge and tax.
- Service chargeA fee added to every food and beverage bill, usually on top of tax.
- Comp ratioHow many paid room nights earn one free room night for ASCA.
- CommissionA fee the hotel or insurer pays Travel GHR for the business. ASCA does not pay it.
- RebateMoney the hotel returns to ASCA after the event, based on rooms booked.