Travel GHRSample data

Prepared by Travel GHR for ASCA

Attendee care

Safety, access and travel support for every coach.

Board copy · Printed Nov 2, 2026 · Travel GHR · nicci@travelghr.com · +1-618-954-7979 · Sample data

For coachesChoose a room and ask Nicci for helpRoom types, visas, airport transfers, trip insurance and flights in one place.Open Book a Room

Card 1

Book only through the official link

Verified booking link
https://book.example.com/sample-flagship-clinic-2027
Group code
SAMPLE-CODE

ASCA will never call you to book a room. Companies that call or email offering rooms are not affiliated.

Sample attendee email · Subject: Your hotel for Sample Flagship Clinic 2027

Hi Coach,

Your room is ready to book. Please use only the link and group code above. Rooms booked here count toward ASCA's block and keep event costs down.

ASCA will never call you to book a room. Companies that call or email offering rooms are not affiliated.

See you in the water,
Travel GHR for ASCA

As of Nov 2026 · Source: Sample for demonstration

Card 2

Emergency plan

  • Travel GHR on-site lead

    Sample name

    (555) 010-0101

  • Hotel security

    Property A security desk

    (555) 010-0202

  • ASCA staff lead

    Sample name

    (555) 010-0303

Sample button. Turned off in this demo.

Hurricane plan

  • Monitor named storms starting 10 days out
  • Decision point 72 hours out: go, shift or cancel
  • Attendee notice templates ready to send by text and email
  • Refund and travel insurance guidance shared with every attendee

As of Nov 2026 · Source: Sample for demonstration

Card 3

Accessibility and dietary needs

Accessible rooms held vs requested

12 / 9

Enough held

Mobility needs

14

coaches

Dietary and allergy requests

  • Vegetarian46
  • Gluten free22
  • Nut allergy9
  • Shellfish allergy7
  • Alpha-gal3

All needs captured at registration. Alpha-gal is a red meat allergy caused by a tick bite.

As of Nov 2026 · Source: Sample for demonstration

Card 4

International coaches

  1. 1Registration opens38
  2. 2Invitation letter requested31
  3. 3Letter issued by ASCA26
  4. 4Visa interview booked19
  5. 5Travel0

Waiting on a visa interview

120 days until travel.

  • Coach 01 · Sample country A45 day wait
  • Coach 02 · Sample country B160 day wait · too late
  • Coach 03 · Sample country C90 day wait
  • Coach 04 · Sample country D210 day wait · too late
  • Coach 05 · Sample country A45 day wait

2 coaches face an interview wait longer than the time left.

Travel GHR provides visa guidance and timing support. ASCA issues invitation letters. This is not legal or immigration advice.

As of Nov 2026 · Source: Sample for demonstration

Card 5

Travel support

  • Flights

    Best routes and fares into the closest airport, booked on request.

  • Transfers

    Shared airport shuttles or rides arranged by arrival time.

  • Travel insurance

    Optional cover for trip cancellation, delays and medical needs.

Travel insurance offered through licensed providers.

As of Nov 2026 · Source: Sample for demonstration